Absoft helps Total E&P cut costs and streamline business practices with latest software application

Specialist SAP consultancy Absoft has won a contract to implement a new software package for oil and gas major Total E&P UK Limited designed to improve process efficiency, reduce errors and increase visibility of invoices. 

The Aberdeen-based software firm has just completed an installation of ReadSoft’s Documents for Invoices, an automated online invoice scanning solution, where data is electronically read and analysed from a paper invoice simplifying Accounts Payable postings and workflow of invoices for approval.

Total E&P UK Limited is already matching 40% of materials invoices in its SAP system first time in the short time since the system launched. 

The E-invoicing solution also allows invoice information to be accessed quickly and easily via Total’s intranet, reducing processing time and minimizing the risk of sensitive data being lost through manual error.

The solution is also helping to cut Total’s carbon footprint by reducing paper usage. 

As a value added reseller for ReadSoft in the UK, Absoft also handled Total E&P UK Limited’s licence agreement, which involved the purchase of licences to process 30,000 invoices per year. 

Ian Mechie, managing director of Absoft, said: “Absoft and Total E&P UK Limited have a long standing and successful relationship dating back almost 20 years and this latest contract is confirmation of our ability to deliver quality and reliability as well as our capability to offer our customers new and innovative technology designed to streamline their business practices and maximize their investment in SAP. 

“Absoft is well established as a significant supplier of solutions in the oil and gas industry and we’re looking to build on that by broadening our portfolio of products and services. Our objective is to add a further £2 million to an already healthy 08/09 order book.”

Total E&P UK Limited is the fourth-largest operator in the UK sector of the North Sea and one of the largest exploration and production subsidiaries of the TOTAL Group in terms of production and reserves.

“The Finance section in Total E&P UK Limited recognised the need to implement an electronic system to facilitate the efficient processing and approval of Accounts Payable invoices via its SAP System. The successful implementation has brought benefits to both Finance and the rest of the organisation.

The Readsoft Invoices solution was chosen for its better performance and integration with SAP. In addition it greatly facilitates the successful implementation of the good and fruitful working partnership Total E&P UK Limited has built with Absoft over the years.” Total E&P UK Limited.